Forms & Guides

Downloadable Documents

MMB Employment Application

The Internal Revenue Service
Downloadable tax forms and publications, as well as a lot of great tax advice.
New York State Tax Forms
Download New York State tax forms.
Social Security Administration
Learn how the Social Security Administration can help with your retirement, Medicare, disability, survivorship and other benefit questions.

U.S. Small Business Administration
You don't need an MBA to use the SBA. This site outlines everything in plain English. The SBA site contains a wealth of information for entrepreneurs and small business owners.
U.S. Department of Commerce
A thorough overview of the Commerce Department and the organizations under its banner.
Federal Consumer Information Center
Catalog of free and low-cost federal publications of consumer interest, as well as a wealth of information on other subjects, such as product recalls, the latest scams and frauds, and more.

Accounting

Accounts payable (ledger, schedules and invoices from vendors)	7 years
Accounts receivable (ledger, schedules and invoices from vendors)	7 years
Audit Reports	Permanently
Chart of Accounts	Permanently
Depreciation schedules	Permanently
Expense records	7 years
Financial statements (annual)	Permanently
Fixed asset purchases	Permanently
General ledger	Permanently
Inventory records	7 years
Loan payment schedules	7 years
Purchase orders (1 copy)	7 years
Sales records	7 years
Tax returns, revenue agents' reports and other documents relating to determination of income tax liability	Permanently

Bank and Corporate Records

Employee and Real Property Records

Benefit plans	Permanently
Employee files (ex-employees)	7 years
Employment applications	3 years
Employment taxes	7 years
Payroll records, including payments to pensioners	7 years
Pension/profit sharing plans	Permanently
Time books	7 years

Construction records	Permanently
Leasehold improvements	Permanently
Lease payment records	Life + 4 years
Property appraisals by outside appraisers	Permanently
Real estate purchases	Permanently

Individual and Miscellaneous Guidelines

Tax returns (uncomplicated)	7 years
Tax returns (all other)	Permanently
W-2s	7 years
1099s	7 years
Canceled checks supporting tax deductions	7 years
Bank deposit slips	7 years
Bank statements	7 years
Charitable contribution documentation	7 years
Receipts, diaries and logs pertaining to tax returns	7 years
Investment purchases and sales slips	Ownership period + 7 years
Dividend reinvestment records	Ownership period + 7 years
Year-end brokerage statements	Ownership period + 7 years
Mutual fund annual statements	Ownership period + 7 years
Investment property purchases	Ownership period + 7 years
Home purchase documents	Ownership period + 7 years
Home improvement receipts and canceled checks	Ownership period + 7 years
Home repairs receipts and canceled checks	Ownership period + 7 years
Retirement plan annual report	Permanently
IRA annual reports	Permanently
IRA nondeductible contributions Form 8606	Permanently
Insurance policies	Life of policy + 3 years
Divorce documents	Permanently
Loan documents	Term of loan + 7 years
Estate planning documents	Permanently